Complete club management for yacht and sailing clubs.
Membership management, event entries and results, duty rosters, a members-only area, streamlined accounting and the club’s own public website, all administered from one platform.
Or email us at [email protected]
We reply within one working day. Monday to Friday, 9am to 6pm UK time.
One platform, three views of the club
Where the committee works: members, invoices, events, duty roster and the club’s content, behind one login.
Live integrations
Works with the tools your club already runs on
Nobody wants to tell the race officer to learn new scoring software, or the treasurer to abandon their ledger.
Payments and checkout
Club bookkeeping
Race scoring
Race management
WindguruRace-day forecast- JustTidesTide times
Using something else? Tell us what it is when we speak — most clubs have one tool they will not give up, and that is usually fine.
See how it all fits togetherEverything the club runs on, in one place
Every part of club administration that usually lives in spreadsheets, inboxes and separate tools. Here are the ones committees ask about first.
Member Management
Member profiles, online applications, invitations and your own membership types, all in one place.
How it works
Invoicing & Payments
Single and batch invoices, card payments into the club's own Stripe account, bank transfer and cheque, with reminders and a yearly overview.
How it works
Duty Roster
Plan the season's duties. Members get reminders, see their duties and arrange swaps with each other.
How it works
Online Shop
Burgees, polos and stickers with sizes and colours, guest checkout by card and collection from the club.
How it works
Run the club
- CommunicationsNewsletters built from your news and notices, one-off emails with attachments, and an outbox showing what was sent.
- Custom Application FormsDesign your membership application form: your own questions, file uploads, proposer and seconder.
- Fleet TrackingEvery member's boats and sail numbers in one register, shown on their profile.
- Resource BookingSet up the crane, slipway, club boats or rooms with time slots, booking limits, approval and card payment.
- Roles & PermissionsGive each committee member their own access (treasurer, events, news and more), with a log of admin actions.
- Automated RenewalsDraft renewal invoices before the renewal date, send reminders and allow a grace period. Switch on what suits your club.
- Xero SyncInvoices, payments, fees and refunds flow into Xero automatically, mapped to your own accounts.
- GDPR ToolsMembers can download or delete their own data, and old records are cleaned up automatically.
For members
- Member DocumentsConstitutions, AGM minutes and sailing instructions, organised by category for members.
- Community NoticeboardClub notices and member posts in the members area, moderated by the committee.
- Members ForumA members-only discussion forum inside the platform, with no separate tool to run.
- Crew FinderBoat owners post crew requests for a day, a date range or every week. Members browse and apply.
On your website
- Event ManagementRacing series, regattas and social events with Notice of Race, Sailing Instructions and paid online entry.
- News & ContentPublish stories with photos and categories straight to your public site. Save and it's live.
- GalleryPhoto albums for race days, socials and the club archive, managed from the admin console.
- Race ResultsPut results on the club website as links or PDFs, so members and visitors find them in one place.
- SponsorsShow sponsor logos on the home page and link sponsors to news stories.
- Committee PageIntroduce the committee with names and photos, kept up to date from the admin console.
- Weather & TidesWind and tide widgets on the club's home page, set for your sailing area.
No-tricks pricing
Whether you are a grassroots sailing club or an international multi-department organisation, we have open and honest pricing for your every need. Our fees include a one-time setup fee for custom web creation and refinement with your club, then a monthly subscription once your website is deployed.
Phase 1 — One-time
Custom web creation & refinement
Priced on consultation — depends on your specification. We build the club's site with you and refine it until the committee is happy with it.
Phase 2 — Monthly, once deployed
From £150/month
Starts only after your website goes live. Covers hosting, support and website editing.
Professional
Hosting, support and website editing.
- No hidden charges
- Monthly contracts available
- Cancel anytime with no cancellation fees
Or ask us to ring you — no forms to fill in first.
Providing the platform today for
Yacht Clubs Manager has completely transformed how we manage our sailing club. The administrative time saved on membership and event management is incredible and our members love the ease of use.
- Clubs running on the platform
- 2East Down Yacht Club, our founding club, and Cardiff Yacht Club
- Members with an account
- 600+Sailing, social and family memberships
From the blog
Practical reads for clubs that take themselves seriously.
Your first 30 days on Yacht Clubs Manager
A suggested first-month plan for a new club: what to decide first, what our team sets up, and what your committee configures in which order.
Joining Your Sailing Club Online: Step by Step
From the application form to your first login, here is what happens when you join a club that runs its membership online.
Membership secretary's guide to applications
How to design your club's application form, review and accept applicants, and tailor the sign-up steps for each membership type.
Tell us how your club runs today
Half an hour on the phone, walking through your membership year, your race programme and what is currently held together by a spreadsheet. No slide deck, and no obligation at the end of it.
- Pick a slot in the diaryChoose a time that suits and get a calendar invite straight away.
- Or leave a numberSay when suits and we ring you. Monday to Friday, 9am to 6pm UK time.
Request a callback
Four details and we will do the ringing.