Member Documents

What it does

Member Documents gives your club a categorised, searchable document library that every active member can access from any device. Administrators upload files — PDFs, Word documents, spreadsheets, images — to named categories with title, description, and display order. Members browse by category tab, search across all categories by keyword, or sort within a category by newest, oldest, A–Z, or Z–A. Grid and list view modes, pagination at 25 documents per page, and members can view inline or open in a new tab.

The admin panel has a category manager (create, rename, reorder, delete) and a document file manager for uploads, retitles, and deletions. Changes take effect immediately, and the library integrates with the newsletter tool so a newly uploaded sailing instruction set can be ticked into the next member newsletter and reaches every active member without an email attachment.

What sells it

• Configurable categories — Club Rules, AGM Documents, Sailing Instructions, Safety Procedures, Training Documents, Membership Forms, or anything your club organises by
• Cross-category search — debounced keyword search across titles and descriptions, no page reload
• Multiple file formats — PDF, Word, Excel, images, and common document types; PDFs open inline in the browser
• Sort options per category — newest first, oldest first, A–Z, Z–A — so members find the current year's documents fast
• Grid and list view modes with pagination at 25 documents per page for large libraries
• Newsletter integration — uploaded documents are tick-to-include in the Send Newsletter composer; links rather than attachments, so no email size limits
• Members-only access tied to active membership status — lapsed or suspended members lose access automatically
• Mobile access — members find current Sailing Instructions from their phone on the dock without calling the secretary

Why this matters

Important club documents currently live in three or four places: a folder on the secretary's laptop, an email thread from three years ago, a shared Google Drive nobody can find, and a Facebook post that's scrolled off the feed. A central library with clear categories and search means any member finds any document in under thirty seconds — and the incoming officer at AGM season finds a complete archive rather than starting from scratch.